Systemize Medical Screening in Seconds, Not Hours

Health Prep automates medical screening preparation with Epic SMART on FHIR integration, HIPAA-compliant OCR, and intelligent document matching.

Sub-10s Generation 99.9% Uptime 95%+ Accuracy

The Speed Difference

30x faster per patient Save 42+ hours per 500 patients

Without Health Prep 5+ minutes per patient
Epic workflow - clicking through patient charts manually
Click through each patient chart Search for documents manually Must update previously prepped patients
With Health Prep Under 10 seconds
Health Prep dashboard - instant metrics overview
Health Prep patient screenings - organized status view
Health Prep screening types - configurable protocols
Health Prep OCR - auto-matched documents with highlighting
All screenings in one view Auto-matched documents One-click batch generation
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How Health Prep Works

Intelligent screening assignment and compliance tracking

EMR Sync
Document
Individual & EMR Records
EMR Sync
PHI Redaction
OCR Extract
Extracted Text
Condition Normalization Screening Variants
Appointment Prioritization Severity Parsing
Eligibility
Age, Sex, Conditions
Keyword Highlighting
Keyword Match
Document Content
Compliance Status
Complete / Due
Refresh
Refresh
1

EMR Sync

Patient documents are pulled from EMR records and analyzed for extraction text, sourced from PDF, Word document, or image.

2

Redaction

Original, unredacted files are immediately discarded after processing, leaving text extractions that are free from Protected Health Information and able to be analyzed in a compliant way. The redacted transcript is kept locally for processing attached to the document ID within the EMR.

3

Eligibility Rules

Screening types are assigned to patients based on set criteria. Sex, age range, preexisting conditions are the main considerations for assigning a relevant screening, aided by condition normalization, screening type variants, and severity parsing.

4

Matching

Screening types are configured with keywords that can trigger matches if found in the content of the document inventory. The date of completion of the document and screening type frequency are used to calculate if the document fulfills compliance for the screening cycle. All instances of keyword matches are able to be examined in the document inventory, as well as the ability to dismiss a match if it is deemed a 'false positive' for clinical relevance.

Intelligent Screening Technology

Click any feature to see how it works

Epic SMART on FHIR

OAuth2 authentication. Sync patients, documents, conditions, immunizations, and appointments.

Epic Hyperspace OAuth

Providers authorize directly through Epic Hyperspace with secure credential flow.

Real-Time Sync

EMR data updates within 30 minutes. Prep sheets always reflect latest patient info.

Context-Aware PHI Redaction

Filters SSN, MRN, phone, addresses while preserving medical values. Always enabled.

Immutable Audit Trails

Every action logged with timestamp, user, IP. 6+ year retention. CSV export.

Role-Based Access Control

Five roles: Administrator, Business Admin, Provider, MA, Nurse with appropriate permissions.

Appointment Prioritization

Focus on upcoming visits. Configurable window reduces workload by up to 80%.

Sharable Presets

Import specialty presets. Create custom protocols and share globally.

ROI Analytics Dashboard

Track hours saved, screenings completed, compliance gaps closed.

OCR Transformation

Extract text from clinical documents with PHI protection

Clinical Document
Colonoscopy Report
Patient: John Smith
DOB: 04/15/1965
MRN: 12345678
Procedure: Lower GI Endoscopy
Date: 03/15/2024
PHI-Redacted Transcript
Colonoscopy Report
Patient: [REDACTED]
DOB: [REDACTED]
MRN: [REDACTED]
Procedure: Lower GI Endoscopy
Date: 03/15/2024
Condition Normalization

Map problem list terms to screening triggers

Problem List
Trigger
"T2DM"
Diabetes
"diabetes mellitus type II"
Diabetes
"HCV infection, chronic"
Hepatitis C
Alias Dictionary

Map document synonyms to standardized screening names

"lower GI endoscopy" "colonoscopy procedure" "colon scope"
Colonoscopy
Severity Parsing

Detect severity indicators for risk-stratified protocols

"diabetes"
STANDARD
"diabetes, well-controlled"
MILD
"diabetes, poorly controlled"
MODERATE
"diabetes, uncontrolled"
SEVERE
Screening Variants

Same screening, different protocols based on eligibility

A1C Testing Variants
A1C Monitoring
Condition: Diabetes
Age: 18+
Sex: Any
Keywords: -
Every 3 months
A1C Screening
Condition: None
Age: 45+
Sex: Any
Keywords: -
Annual
Appointment Prioritization

Focus on patients with upcoming visits

MonTueWedThuFri
16
17
18
19
20
23
24
25
26
27
Today 7-Day Prep Window
Priority Queue
Dec 24 3 patients
Dec 25 5 patients
Keyword Highlighting

View redacted transcripts with keyword matches

OCR Transcript

Patient: [REDACTED] | MRN: [REDACTED]

Procedure: Colonoscopy with polypectomy.

Findings: Lower GI endoscopy revealed two polyps.

PHI Redacted Keyword Match
Audit Trail

Every action logged with timestamp and details

Activity History
Timestamp Event Type User IP Address Details Actions
2025-12-21
17:27:55		 mitchfuse98 10.81.9.26 Successful login with security verification
2025-12-21
15:23:45		 Screening Refresh Completed mitchfusillo N/A > View details
2025-12-21
15:23:39		 Screening Refresh Started mitchfusillo N/A > View details

Screening Variant System

Severity-aware protocols that ensure patients get the right screening for their risk level:

  • Variant Scoring: Each variant has a specificity score - patients are automatically matched to the highest-scoring variant they qualify for
  • Mutual Exclusivity: Patients only appear in one variant per screening type, preventing duplicate work and ensuring consistent protocol application
  • Trigger Conditions: Define which diagnoses qualify a patient for each variant - the system matches these against patient records automatically
  • Variant Templates: Pre-built high-risk protocols ready to import for common screenings requiring severity differentiation

5-Section Prep Sheet Structure

Comprehensive patient overview generated in under 10 seconds:

  • Patient Header: Demographics, MRN, DOB, last visit, prep generation date
  • Summary: Recent appointments and active medical conditions from Epic
  • Medical Data: Labs, imaging, consults, hospital visits (configurable time period)
  • Quality Checklist: Screening statuses (Complete/Due/Due Soon) with matched documents
  • Enhanced Data: Clickable document links filtered by relevancy to current screening cycle

Explore the Platform

A comprehensive suite of tools for screening management, administration, and compliance

Screening Management

Core tools for patient screening and prep sheet generation

Patient Screenings View all patients with screening status (Complete/Due/Due Soon), filter by priority, generate batch prep sheets. Use Refresh Data to recalculate statuses after EMR sync.
Screening Types Define eligibility rules (age, sex, conditions), set keywords for document matching, configure frequency, and manage severity-based variants.
Screening Settings Configure data cutoff periods for labs, imaging, consults, and hospital records

Admin Dashboard

Centralized control panel for organization management

Activity Logs Monitor all admin actions with filtering by event type, user, and date range
User Management Add users, assign roles (Admin, Provider, Nurse, MA), manage permissions
Preset Management Import specialty presets, create custom protocols, share globally

Documents & OCR

Intelligent document processing and match management

Document Inventory Organization-wide document view with OCR status, confidence scores, and match management
Per-Patient View See all documents per patient with medical conditions and document type breakdown
Keyword Highlighting View full OCR text with matched keywords highlighted for easy review

Epic Integration & Analytics

EMR connectivity and performance tracking

Epic FHIR Registration Configure credentials, test connection, authorize via Epic Hyperspace OAuth
ROI Analytics Track hours saved, screenings completed, compliance gaps closed
Appointment Prioritization Configure prioritization window to reduce workload by up to 80%

About Fusco Digital Solutions

Built by healthcare professionals, for healthcare professionals

Quantifiable Impact

Real results that transform your practice

42 hrs
saved per 500 patients
80%
less prep workload
<10 sec
to generate prep sheets
95%+
compliance accuracy

Based on pilot data across multiple provider organizations.

Estimated savings of $3,600+ per provider monthly in labor costs

Reducing Administrative Strain

Give your team the organized workflow they deserve

  • Eliminate scavenger hunting: no more rummaging through patient records on the computer
  • End repetitive data entry: tailor focus to process the newest discoverable documents
  • Reduce cognitive load: organized prep sheets replace scattered notes or unstructured word documents
  • Protect your team's energy: save mental bandwidth for patient care

Result: Nurses, MAs, care coordinators, and front-desk staff spend less time on screens and more time with patients.

Preventing Burnout

Your clinical and ancillary staff didn't train for paperwork

Administrative overload is the #1 driver of healthcare burnout. When nurses, MAs, care coordinators, and support staff spend more time on screens than with patients, frustration builds, turnover rises, and care quality suffers.

Health Prep automates the tedious prep work (chart digging, compliance checking, endless clicking) so your entire team can focus on clinical care, not clerical tasks.

An organized, automated environment means less stress, better staff retention, and the energy to deliver the quality patient care your team signed up for.

Enabling Quality Patient Care

When prep is done, your team can truly care

With screening prep automated, your entire clinical team arrives at each patient encounter fully prepared. Complete histories, flagged gaps, and prioritized tasks are all ready before the visit begins.

This means more time for patient interaction, clinical judgment, and the human touch that technology can't replicate.

Automation → organized workflows → energized caregivers → better patient experiences.

The Fusco Family
Fusco Digital Solutions Logo
Fusco Digital Solutions

WNY-owned. Mission-driven.

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Getting Your Epic Credentials

Everything you need to know about Epic FHIR integration credentials

What Are Epic Credentials?

To integrate Health Prep with your Epic EHR system, you need three pieces of information:

  • Epic Client ID: A unique identifier (looks like: e57377e2-dfd5-4675-9659-...)
  • Epic Client Secret: A secure password that authenticates your connection
  • Epic FHIR Base URL: The endpoint for your Epic FHIR server
Sandbox vs. Production

Sandbox: Use Epic's test environment for development and testing with sample data. Typically uses "fhir.epic.com" domain or URLs with "sandbox" in the path.

Production: Use your organization's live Epic environment with real patient data. Uses your organization's own Epic FHIR endpoint.

How to Get Them

Option 1: Contact Your Epic Representative

If your organization uses Epic, you have an Epic representative or account manager who can provide these credentials. Use our email template generator below to request them.

Option 2: Epic Support

Contact Epic support at support@epic.com or call their support line. Mention you need SMART on FHIR credentials for third-party integration.

Typical Turnaround: 1-3 business days

Frequently Asked Questions

Everything you need to know about Health Prep

Yes, Health Prep is fully HIPAA compliant. We implement industry-standard encryption, secure data transmission, comprehensive audit trails, and regular security assessments. Our platform undergoes annual HIPAA compliance audits and maintains strict data protection protocols to ensure your patient information remains secure.

Health Prep uses Epic's SMART on FHIR standard to securely connect with your Epic EHR system. This allows real-time access to patient data without manual data entry. The integration uses OAuth 2.0 for secure authentication and retrieves only the necessary patient information for screening preparation. Setup typically takes 1-2 hours with our implementation team's guidance.

Health Prep is priced at $300/month per provider. This straightforward pricing includes:

  • Unlimited patients and screenings
  • Full Epic SMART on FHIR integration
  • HIPAA-compliant data handling
  • Dedicated support and implementation assistance
  • All features included - no hidden fees or tiers

Get started today and experience the full platform. Cancel anytime.

Absolutely! Health Prep offers fully customizable screening templates. You can create templates for any screening type, modify data fields, adjust formatting, and save templates for reuse. Our template builder is intuitive and requires no technical expertise. We also provide pre-built templates for common screening scenarios that you can use as starting points.

Health Prep uses HIPAA-compliant Tesseract OCR to automatically process uploaded documents. When you upload patient documents, our system extracts text with 95%+ classification accuracy. The OCR engine includes quality scoring, confidence metrics, and a monitoring dashboard to track processing status. All OCR processing happens securely within our HIPAA-compliant infrastructure with full audit trails.

PHI (Protected Health Information) filtering is a built-in security feature that uses regex-based pattern matching to automatically detect and redact sensitive information like SSNs, MRNs, phone numbers, and other identifiable data. All data is encrypted with AES-256 at rest and TLS 1.2+ in transit. The system preserves clinically relevant values while protecting patient privacy, includes before/after preview capabilities, and maintains complete audit trails of all redaction activities.

Absolutely! Health Prep is built for enterprise scale with batch processing capabilities that can handle 500+ patients simultaneously. Our async document parsing engine processes large volumes efficiently while maintaining the same sub-10 second prep generation time per patient. The multi-tenant architecture ensures 99.9% uptime even during peak usage, making it perfect for large healthcare systems and hospital networks.

Specialty presets are pre-configured screening logic templates designed for specific medical specialties like cardiology, orthopedics, gastroenterology, and more. Instead of manually creating screening rules from scratch, you can import a specialty preset that includes relevant screening types, frequency requirements, and eligibility criteria. Presets are fully customizable after import, allowing you to tailor them to your specific practice patterns while saving hours of initial setup time.

Health Prep includes a comprehensive ROI Analytics Dashboard that tracks exactly how much time you're saving and how many compliance gaps you're closing. The dashboard shows hours saved per week, prep sheets generated, screening completions, and compliance improvements. With transparent value metrics, you can see the exact impact on your practice - most organizations see ROI within the first month as the system pays for itself through recovered physician and staff time.

The initial Epic connection must be established by a user with appropriate Epic permissions. This is typically:

  • A practitioner (physician, nurse practitioner, PA)
  • A practice manager with elevated Epic security permissions

Once connected, all users in your organization can access the EMR sync features - only the initial authorization requires elevated permissions.

Why is this required? Epic's security model requires users with clinical or administrative privileges to authorize access to patient data. This ensures proper access controls and HIPAA compliance.

Troubleshooting: If you receive an error during connection, please contact your Epic administrator to verify your account has the necessary permissions, or ask a practitioner to complete the initial setup.

No - Health Prep augments your clinical staff, it doesn't replace them. The system is designed to streamline the clerical and administrative burden of screening preparation, not to make clinical decisions.

Human oversight is essential: The screening engine produces results that must be reviewed and verified by your nurses or MAs. The system is only as effective as the worker using it - their expertise and judgment remain critical to the process.

Quantifiable benefits: Organizations see measurable improvements in time savings (up to 42 hours per 500 patients) and reduced labor costs for repetitive screening preparation tasks.

Qualitative benefits: By reducing the clerical burden, Health Prep allows nurses and MAs to focus on what matters most - triage, patient interaction, provider conferences, and hands-on clinical tasks. Staff can dedicate their expertise to high-value work instead of administrative duties.

Preventing burnout: Traditional screening preparation has often been described as a "neverending scavenger hunt" through patient charts. Health Prep eliminates this frustrating, time-consuming process, helping reduce staff burnout and improving job satisfaction.

Get In Touch

Have questions? We're here to help.

Email Us Directly

Our team typically responds within 24 hours

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Join hundreds of healthcare facilities already saving time with Health Prep

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$300/month per provider • Unlimited patients and screenings • Cancel anytime